Hi Team, In the GoodData portal, when sending reports to users, what are the requirements for a user to appear in the dropdown list? Do they only need to be part of a group with permissions for that workspace?

When sharing/sending reports (dashboards) to users in GoodData, a user or user group must meet specific criteria to appear in the dropdown list. Simply being part of a group with workspace permissions is not always sufficient on its own. Here are the full requirements: Requirements to Appear in the Dropdown 1. At least

Workspace.VIEW

permission — The user or user group must have at least

Workspace.VIEW

(or higher:

ANALYZE

or

MANAGE

) permission to the workspace where the dashboard is located, either directly or via a group. [Share Dashboards] 2. Not already assigned a permission — If the user or user group already has a dashboard permission assigned to them, they will not appear in the "Add" dropdown. [Available Assignees] 3. Not already having full access — If a user or group already has

Workspace.MANAGE

or

Organization.MANAGE

permission, they won't show in the list because they already have full access to the dashboard. [Available Assignees] Additional Notes • If only "All users" appears in the dropdown and no individual users/groups are listed, it typically means none of the users or groups meet the eligibility criteria above. [Available Assignees] • You can verify eligible assignees via the API endpoint:GET /api/v1/actions/workspaces/{workspaceId}/analyticalDashboards/{dashboardId}/availableAssignees • Regarding scheduled exports/alerts, the recipient list currently shows all workspace members (not just those in a specific group), and there is currently no way to restrict this list to only users within a specific workspace or group. This has been submitted as product feedback. [Community Slack] So to directly answer your question: workspace group membership with the right permissions is a necessary condition, but users may still not appear if they already have full access or are already assigned to the dashboard. 👍 0 button 👎 0 button ℹ️ Tip: Mention @kapa.ai in the thread for follow-ups. 👀 Our Support team monitors all messages and will jump in if needed.